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Letter of concern

Raise an informal workplace concern clearly without presenting it as a formal warning.

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CREWBYTE TEMPLATE

PRIVATE & CONFIDENTIAL

Letter of concern

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Business name * Employee name * Employee job title Manager name * Letter or meeting date * Incident date Reason or incident details * Required improvement or next steps Review or meeting date Meeting location

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Letter of concern

Private and confidential

14 July 2026

Dear Alex Morgan,

I am writing to confirm a concern that has been raised regarding your work or conduct:

A factual summary of the workplace matter being recorded.

This letter is intended to make the concern clear and give you an opportunity to improve. It is not, by itself, a formal disciplinary warning.

What needs to change

The required standard and the specific improvement expected.

We will review the position on 28 July 2026. Please contact Jordan Patel if there is relevant context, support or an adjustment that should be considered.

Yours sincerely,

Jordan Patel

Northstar Hospitality

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Using this resource

How to use the letter of concern

1
Confirm the right process
Check your workplace policy, contracts and the facts before creating the document.
2
Replace every prompt
Use accurate names, dates and factual descriptions. Remove sections that do not apply.
3
Review before sharing
Have an authorised person check the document, then store the final copy appropriately.

Letter of concern

Letter of concern

Make it ready for your workplace

How to use the letter of concern

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