Letter
Employee warning letter
Record a formal workplace warning, the concern, expected improvement and review date.
Free editable resources
Letters and warnings
Clear, editable letters for conduct, attendance and workplace concerns.
Letter
Written warning letter
Set out a written warning with factual reasons, required standards and a review period.
Letter
Letter of concern
Raise an informal workplace concern clearly without presenting it as a formal warning.
Form
Verbal warning record
Document a verbal warning conversation and the improvement agreed with an employee.
Letter
Final written warning letter
Confirm a final written warning and explain the improvement required before further action.
Letter
Lateness warning letter
Address repeated lateness with dates, the expected standard and an appropriate review date.
Letter
Attendance warning letter
Record an attendance concern and the support or improvement expected from an employee.
Letter
Conduct improvement letter
Explain a conduct concern and give the employee a clear, measurable route to improvement.
Practical guidance
Write clear, fair employee letters
Use specific facts, dates and standards rather than vague labels. Give the employee a clear opportunity to understand the concern and what needs to change.
- Check the correct workplace policy first.
- Keep the language factual and proportionate.
- Record support, review dates and any appeal route.